End-to-End Conference Management for Institution Sponsored Academic Events
ContentXprtz manages your conference sponsored by the institution from planning to post-event outputs including the conference website, registrations, payments, promotions, attendance & certificates, and manuscript handling with publication support. You get a dedicated coordinator, governance-ready documentation, and a clean operational workflow.
Single point of contact for your committee and sponsors.
SLA / NDA support, secure handling, publication ethics-first.
Payments, invoices, reminders, support desk, reporting.
What We Manage End-to-End
Institution-sponsored deliveryFrom launch to post-event closure, we run the operational backbone so your academic committee can focus on quality, research, and institutional outcomes.
Conference Website Creation
Modern conference website with agenda, speakers, committees, venue, FAQs, policies, and contact workflows designed for clarity and conversions.
Enrollment & Registration Workflows
Participant registration journeys for students, faculty, and external delegates with category-wise fees, approvals (optional), and automated confirmations.
Online Payments, Invoices & Refunds
Secure online payment collection via UPI / cards / netbanking, automated receipts / invoices, confirmations, and a clear refunds policy section.
Advertising & Promotions
A structured registration drive combining campus outreach and digital marketing: posters / creatives, email campaigns, social scheduling, and partner outreach.
Attendance Tracking & Certificates
Attendance capture with session-wise tracking (as needed), certificate generation and distribution. Optional QR verification for authenticity.
Manuscripts & Publication Support
Author guidelines, plagiarism checks, formatting, and submission coordination. Proceedings / journal pathways supported with ethics and transparency (no guarantees).
How It Works
Stage approvalsA predictable delivery model with approvals at each stage built for institutional accountability.
Discovery & committee alignment
We capture your objectives, tracks, sponsorship context, committee structure, timelines, and payment/refund rules. Output: project plan + responsibilities matrix.
Website + registration build
We design the conference website and registration workflows (categories, fee logic, approvals if needed), and set up automated confirmations and reminders.
Payments, invoices & policy pages
Online payment collection (UPI / cards / netbanking), invoice/receipt templates, and a clear refund policy section aligned to your institution’s approvals.
Promotions & registration drive
Campaign plan, creatives, campus outreach toolkit, email and social scheduling, and weekly registration reports to support decision-making.
Event-day operations
Attendance workflows (including optional QR check-in), helpdesk coverage, session updates, speaker coordination, and real-time participant communications.
Certificates + post-event closure
Certificate generation and distribution with audit-friendly logs and optional QR verification. Final participant lists and summary reporting delivered to your office.
Manuscript handling & publication coordination
Collection windows, author guidelines, plagiarism checks support, formatting, and submission coordination for proceedings/journal routes. Scopus / WoS guidance is advisory only no false promises.
Deliverables You Receive
Audit-ready assetsPractical assets your institution can audit, reuse, and report not just “support.”
Packages
Structured reportingChoose the level of operational coverage you want. All tiers include a dedicated coordinator and structured reporting.
Standard
Best for single-track conferences with streamlined workflows.
- Conference website (agenda, committees, venue, FAQs, policies)
- Registration setup + email confirmations
- Payments (UPI / cards / netbanking) + basic invoice template
- Basic promotions toolkit (posters + email copy)
- Certificate generation (standard format) + distribution
Plus
Best for multi-track events with stronger promotion and helpdesk needs.
- Everything in Standard
- Category-wise fee logic + approvals (optional)
- Invoice/receipt automation + refunds policy workflow
- Digital promotion plan + registration drive reporting
- Support desk via email + WhatsApp-style communications
- Basic manuscript intake + author guideline page
Premium
Best for flagship conferences requiring full publication pipeline and onsite workflows.
- Everything in Plus
- Optional QR-based attendance + verification on certificates
- Speaker management (invites, bios, schedules, comms)
- Manuscript handling: plagiarism checks + formatting + coordination
- Proceedings layout + optional ISBN coordination (as per publisher rules)
- Scopus / WoS submission readiness guidance (advisory, no guarantees)
Compliance & Trust
Ethics-first operationsDesigned for institutional stakeholders: clear boundaries, secure handling, and publication ethics. We provide guidance and coordination no false guarantees about indexing or acceptance.
Access-controlled handling, confidentiality-first coordination, and NDA/SLA support if required.
Secure payment workflows (UPI / cards / netbanking), invoice / receipt logic, and refund policy sections.
Plagiarism screening support and clear policy pages; outcomes shared transparently with the committee.
Ethics-first manuscript pipeline; we coordinate formatting / submission, no authorship misrepresentation.
FAQ
Quick answersAnswers to common questions from Deans, HoDs, research offices, and organizing committees.
?Do you manage conferences sponsored by the institution end-to-end?
?Can you handle different participant categories and fee structures?
?What payment methods are supported, and can we issue invoices/receipts?
?Can you manage refunds and cancellations?
?Do you offer QR-based attendance and verification?
?How do you support manuscript handling and publication coordination?
?Can you support speaker management and committee coordination?
Testimonials from Universities
Institutional feedbackRepresentative feedback from institutional stakeholders. Names are generic for privacy.
“Website, registrations, and payments were handled with precision. Our committee focused on academic quality while operations stayed transparent.”
“Helpdesk + reminders reduced confusion. Certificates were fast, and QR validation strengthened governance.”
“Manuscript guidelines, formatting checks, and plagiarism screening support were handled cleanly. The pipeline felt structured and ethical.”
“High-volume event with payment and policy requirements. Weekly updates kept everyone aligned and on time.”
Request Proposal for Your Conference
Share a few details and we’ll respond with a tailored scope and delivery plan. You’ll receive a dedicated coordinator, realistic timelines, and a compliance-forward workflow aligned with your committee.
- Typical response time: within 24 hours (Mon–Sat)
- Confidential and committee-safe coordination (NDA/SLA support)
- Clear boundaries: ethics-first publication support (no false guarantees)
By submitting, you confirm you’re requesting an institutional proposal for a conference sponsored by your institution. We’ll contact you to align scope, governance requirements, and timelines.
