Complete Scholarly Editing & Publication Support
From language refinement and structural editing to formatting and submission-readiness support, we deliver rigorous, discipline-aware services designed to strengthen clarity, coherence, and academic integrity across manuscripts and dissertations.
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Ethics-first & confidentiality-driven
COPE-aligned practices, committee-safe coordination, clear boundaries. -
SLA-based editorial operations
Defined turnaround targets, escalation paths, and workload planning. -
Transparent reporting & audit trails
Dashboards for decision times, reviewer cycles, backlogs, and queries. -
Dedicated editorial coordinators
A single accountable point of contact for day-to-day operations.
Who We Support
Operational coverage tailored to editorial governance models society, university, independent, and publisher-led journals.
Operational relief while maintaining editorial independence and decision authority.
Pipeline coordination from intake through production-readiness and handoff packaging.
Issue timelines, reviewer cycles, and author communications managed with policy alignment.
Committee-safe operational support designed for academic governance and transparency.
Policy-led workflows and documentation suited for diverse submission and access models.
Optional, journal-approved author support editing, formatting, revision planning.
Structured manuscript readiness and response-to-reviewers support (editor-approved).
Proceedings workflows with ethics guardrails, checklists, and production readiness support.
Complete End-to-End Service Catalogue
Nine service pillars covering editorial operations, peer-review management, ethics, author support (optional), production readiness, governance reporting, and reusable templates implemented under your journal policies and editorial direction.
1) Editorial Office Operations
- Manuscript intake & initial technical checksCompleteness checks, files, declarations, formatting basics.
- Scope-fit screening supportPre-screen notes for editors; decisions remain editor-controlled.
- Formatting & guideline compliance checksTemplate alignment, referencing style checks (best-effort), required sections.
- Author correspondence & query handlingPolicy-consistent templates, clear timelines, and resolution tracking.
- Desk triage support (editor-approved)Routing, flags, and recommendations—final decision by editor.
- Special issue & guest editor coordinationCalendars, reminders, version control, and consistent author messaging.
- SOP creation & workflow documentationOperational manuals and checklists aligned to your editorial policy.
- Turnaround tracking & escalation handlingOverdue monitoring with editor-defined escalation steps.
- Version control & file integrityConsistent naming, revision tracking, and secure file handling practices.
2) Peer Review Workflow Management
- Reviewer identification & invitation supportShortlists, outreach templates, and tracking under editor direction.
- Conflict-of-interest & confidentiality checksCOI prompts, policy reminders, and documentation capture.
- Reminder cycles & late-review recoveryCadenced reminders and replacement reviewer workflows.
- Review completeness & quality screeningChecks for missing sections, tone issues, and actionable feedback.
- Decision letter drafting support (editor-approved)Editor-reviewed drafts aligned to journal tone and policy.
- Blind/double-blind workflow supportFile checks and anonymization prompts per policy (best-effort).
- Review audit trails & integrity checksTracking changes, dates, communications, and policy actions.
- Escalation handling for integrity flagsEscalate suspected misconduct to editor per documented process.
3) Ethics, Integrity & Policy Compliance
- Similarity screening workflows (policy-aligned)Structured similarity checks and documentation under journal rules.
- Citation integrity & missing reference checksMissing/incorrect references, DOI consistency checks (best-effort).
- Authorship & contributorship guidance (CRediT)Collecting declarations and role statements; editor resolves disputes.
- Ethics statements checklist (IRB, consent, data availability)Standard checklist collection and missing-item follow-up.
- Image integrity red-flag checks (basic)Basic screening for anomalies; escalations handled by editor/publisher.
- Handling concerns (editor-led)Corrections, retractions, expressions of concern—documentation support only.
- COPE-aligned documentation supportTemplates and logs for consistent, auditable ethics handling.
- Policy training & operational briefingsOnboarding sessions for editors/assistants on the documented workflow.
4) Author-Facing Services (Optional / Journal-Approved)
- Academic language editing & copyeditingClarity, grammar, consistency—without altering scientific meaning.
- Journal-style formatting & template alignmentStructured formatting to match your instructions for authors.
- Abstract, keywords & highlights refinementImproving readability and discoverability; no guarantees of indexing impact.
- Cover letter & submission checklist supportJournal-approved guidance for completeness and professionalism.
- Revision planning & reviewer-response draftingPoint-by-point responses; final content remains author/editor-approved.
- Proofreading at production stageFinal checks for typos, consistency, and formatting before handoff.
- Figure/table caption consistency checksAlignment between in-text callouts, captions, and references (best-effort).
- Submission readiness coachingChecklist-driven support; no promises of acceptance or outcomes.
5) Reviewer & Community Experience
- Reviewer onboarding templatesClear expectations, confidentiality reminders, and scope guidance.
- Expertise tagging & reviewer database hygieneConsistent taxonomy and profile cleanup to improve matching.
- Recognition workflow support (policy-aligned)Certificates/letters where allowed; no coercive incentives.
- Communication templates to improve response ratesInvites, reminders, and acknowledgements tuned for professionalism.
- Reviewer feedback consistency checksFlagging missing rationale, tone issues, or non-actionable feedback.
- Confidentiality reinforcementPeriodic reminders and policy snippets during active review cycles.
- Reviewer load monitoringPreventing overuse of top reviewers; balancing distribution best-effort.
- Community-facing messaging supportPolicy pages and reviewer FAQs to reduce friction and confusion.
6) Production Readiness & Pre-Publication Support
- Final manuscript quality checksCompleteness, policy statements, and production readiness checklist.
- Reference list cleanup (best-effort)Consistency checks, missing fields, and formatting alignment.
- Figure/table quality checksResolution notes, caption consistency, and missing asset follow-up.
- Supplementary file organizationConsistent naming, mapping to manuscript, and completeness checks.
- Metadata hygiene (ORCID, affiliations)Author names, affiliations, email, ORCID capture and validation prompts.
- Issue compilation supportTOC, pagination placeholders, article ordering notes, and checks.
- Publisher/vendor handoff packageOrganized files, checklists, and delivery notes for production teams.
- Indexing-readiness guidance (NO guarantees)Metadata completeness and best-practice guidance only—no promises.
7) Post-Publication & Maintenance Support
- Errata/corrigenda workflow coordinationTracking requests, routing approvals, and documenting actions.
- Post-publication author queriesHelpdesk-style triage and resolution logs.
- Metadata corrections supportAuthor names, affiliations, links—best-effort coordination.
- Archival & documentation assistanceStoring decisions, ethics logs, and final packages for auditability.
- Concerns escalation routing (editor-led)Structured intake and routing; editorial outcomes remain with journal.
- Policy reinforcement updatesRefreshing templates and checklists as journal policies evolve.
- Maintenance cadence (optional)Monthly housekeeping: backlog audits, template refresh, role onboarding.
- Documentation for publisher handoversEnsuring continuity during editorial transitions and new terms.
8) Reporting, Governance & KPIs
- Weekly/monthly dashboardsTime to first decision, acceptance rates (workflow metrics), backlog volume, and more.
- SLA definitions (placeholders)Drafting and measuring SLA targets under your governance model.
- Capacity planning for volume spikesQueue visibility, sprint staffing, and workload forecasting.
- Quarterly workflow improvement reviewsRoot-cause analysis of delays and structured improvements.
- Author query resolution time trackingHelpdesk metrics and templates to reduce response churn.
- Overdue reviews & decision cycle monitoringRegular reporting and escalation suggestions to maintain momentum.
- Governance-ready logs & audit trailsConsistent documentation for ethics decisions and operational actions.
- Backlog volume & aging reportsVisibility on queue health and where intervention is needed.
• Time to first decision • Reviewer acceptance rate • Overdue reviews • Backlog volume
• Revision cycle time • Author query resolution time
Weekly backlog review + monthly KPI review + quarterly workflow improvements (aligned to your governance model).
9) Tools, Templates & Automation (Generic)
- Editorial SOP manualsEnd-to-end workflow documentation, roles, and handoffs.
- Email templates (authors/reviewers/editors)Invitation sets, reminders, revision requests, and acknowledgements.
- Technical checklists & ethics checklistsSubmission completeness, statements, and red-flag screening steps.
- Manuscript tracking spreadsheetsQueue views, aging, reviewer status, and escalation logs (portable).
- Optional helpdesk/ticket workflow supportStructured query intake and resolution tracking (journal-approved).
- Conference proceedings workflow add-onProceedings intake, checklists, and production packaging under policy.
- Standardized reporting templatesWeekly updates, monthly KPIs, and quarterly review decks.
- Automation readiness (generic)Process mapping for safe automation—without naming systems/tools.
How It Works
A structured onboarding-to-operations model designed for continuity, auditability, and quality while keeping editorial decisions with the journal.
Onboarding
Confirm stakeholders, roles, communication channels, and operating model.
Policy alignment
Map your author guidelines, ethics policy, and decision flow into a working checklist.
Pilot workflow
Run a controlled pilot for a subset of manuscripts or a special issue to validate fit.
Scale-up
Expand coverage to full intake, peer review cycles, author queries, and readiness steps.
Weekly ops cadence
Backlog review, overdue actions, reviewer cycles, and SLA tracking—shared visibility.
QA & audits
Spot checks for policy compliance, documentation completeness, and integrity flags.
Continuous improvement
Quarterly workflow review, template upgrades, and capacity planning for volume changes.
Deliverables You Receive
Practical, reusable assets designed to reduce dependence on individuals and stabilize operations over time.
- Workflow maps
Roles, steps, and escalation paths. - Decision flow support
Editor-controlled, policy-driven checklists.
- Policy-aligned forms
COI, disclosures, ethics statements. - Documentation logs
Audit-ready tracking for concerns and actions.
- Weekly/monthly reporting
Decision time, overdue reviews, backlog. - Handoff & archival package
End-of-cycle documentation + file organization.
Standardized communication packs to reduce confusion and improve response cycles.
Clear turnaround targets and escalation options with transparent measurement.
Production-ready package creation: files, metadata notes, and checklists for a smooth handover.
Service Package Offered
Choose the level of operational coverage you want. All tiers include a dedicated coordinator and structured reporting.
Editorial Office Assist
Best for journals needing intake checks, correspondence support, and stable reviewer cycles.
- Intake triage + technical checks
- Author queries + reminders
- Reviewer invitations + follow-ups
- Policy checklists + documentation
- Weekly backlog update
Multilingual author support • Weekend/priority SLAs • Helpdesk workflow
Full Editorial Workflow Management
Best for journals seeking full-cycle operational ownership under editor governance and policy control.
- Everything in Editorial Office Assist
- Decision-letter drafting support (editor-approved)
- Ethics workflows + documentation (COPE-aligned)
- Production-readiness checklists + handoff packaging
- Monthly KPI dashboard + governance summary
- Special issue coordination support
Copyediting • Formatting • Revision support (no guarantees; editorial decisions remain with the journal)
Enterprise / Multi-Journal & Special Issues
Best for portfolios, society publishers, and high-volume journals requiring scalable ops and governance.
- Portfolio-level dashboards and SLA governance
- Special issue sprint teams
- Capacity planning for volume spikes
- Quarterly workflow improvement reviews
- Post-publication maintenance coordination
- Conference proceedings management (add-on)
Multilingual author support • Weekend/priority SLAs • Dedicated special issue coordinators
ContentXprtz provides operational, editorial, and quality management support. Final editorial decisions remain with Editors/Publishers. We do not guarantee acceptance, indexing, impact factor outcomes, or inclusion in Scopus/WoS.
Trust, Confidentiality & Editorial Independence
Designed for committee-safe operations: clear boundaries, role-based access principles, and audit-friendly documentation.
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NDA availabilityWe can operate under NDA/SLA terms aligned with your institution or publisher.
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Data privacy & role-based access principlesAccess limited to assigned roles; confidentiality embedded in templates and workflows.
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Ethics-first stanceNo “plagiarism removal” or unethical claims; we support policy-aligned processes only.
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Editorial independence statementEditors and publishers retain full decision authority at every stage.
We do not promise acceptance, indexing, impact factor outcomes, or inclusion in Scopus/WoS. Our role is operational execution + quality management under your policies.
Ideal for society/university journals needing committee-safe operations and transparent reporting.
Testimonials from Editors
Representative feedback focused on operational improvements. Names are generic for privacy.
“Intake checks, reviewer reminders, and author queries were handled with precision. Our editors focused on decisions while operations stayed transparent.”
“Special issue coordination became far smoother. Reviewer recovery and consistent messaging reduced confusion without compromising independence.”
“Ethics checklists and documentation brought consistency. The workflow felt structured and policy-aligned.”
“Dashboards made backlog risk visible early. Weekly updates kept editors aligned and on time.”
“Production-readiness packaging reduced last-minute corrections. File integrity and metadata checks were consistently handled.”
“Author support was clear and journal-aligned. The team set boundaries properly and never implied outcomes.”
Frequently Asked Questions
Quick answers to common questions from Editors, Boards, society teams, and independent authors.
Do you guarantee publication or indexing?
No. We do not guarantee acceptance, indexing, impact factor outcomes, or inclusion in Scopus/WoS. We provide operational and quality support under journal policy and editor direction.
Who controls editorial decisions?
Editors/Publishers retain full decision authority. ContentXprtz supports operational execution, documentation, and quality checks.
How do you ensure confidentiality?
We can operate under NDA/SLA, use role-based access principles, and follow confidentiality norms in reviewer/author communications and documentation.
Can you support special issues?
Yes. We can coordinate special issue timelines, reviewer cycles, communications, and documentation under the guest editor’s and EIC’s oversight.
How do you handle ethics concerns?
We follow journal policies and COPE-aligned documentation practices. We support intake, documentation, and routing—final determinations remain with the editor/publisher.
What systems can you work with?
We work within your existing editorial workflow and documentation approach. We don’t name specific systems unless you provide them.
How do SLAs work?
We define turnaround targets (e.g., technical check completion, query response times) and report performance routinely with agreed escalation steps.
How is pricing structured?
Pricing typically depends on monthly submissions, desired coverage tier, special issues, and SLA requirements. We provide a scoped proposal with clear inclusions.
Can authors engage directly with ContentXprtz?
Yes—when the journal permits and within defined boundaries. We can support journal-approved author-facing services without implying outcomes.
What is onboarding like?
We align policies, define roles, run a pilot, and then scale. We establish weekly cadence and reporting so editors always have visibility.
How do you report performance?
We provide weekly summaries and monthly dashboards (e.g., time to first decision, overdue reviews, backlog aging, query resolution time), plus quarterly improvement reviews.
Can you scale for high-volume journals?
Yes. We can deploy sprint teams for peaks, improve queue visibility, and implement capacity planning for special issues and growth periods.
Do you provide “plagiarism removal” services?
No. We support policy-aligned similarity screening workflows and documentation. We do not provide unethical services or make misleading claims.
Request Editor Service
Share a few details and we’ll respond with a tailored editing scope and delivery plan. You’ll get a dedicated coordinator, realistic timelines, and an ethics-first workflow.
- Typical response time: within 24 hours (Mon–Sat)
- Confidential handling with NDA/SLA support if required
- Clear boundaries: editing support (no false guarantees on acceptance/indexing)
By submitting, you confirm you’re requesting editorial support. We provide language/structure improvements and guidance aligned to publication ethics, with no guaranteed outcomes.
